Incentives
District Incentives
The District 2 Incentive Tracker is your one-stop destination for researching and submitting incentive requests.
Toastmaster district incentives are rewards—often in the form of "District Bucks," Toastmasters swag, or recognition—offered to clubs and members for achieving goals in membership growth, educational, and operational excellence.
Read the 2025-2026 Incentive List >>
To request credit for achieving a district incentive, please use our District 2 Incentive Tracker. The tracker allows clubs to review the list of incentives for the year, determine the requirements for each incentive, submit a recognition request after the event, see the club’s current balance, and see all the club's expenses.
District Bucks are funds managed by the District on your Club's behalf. Every time your Club earns an Incentive, the award amount is added to your District Bucks account, giving your Club the ability to invest in tools and resources without dipping into Club funds.
You can use District Bucks to purchase anything that supports your Club's mission and helps it grow, from tech equipment to ribbons to meeting space rental fees. This makes it especially useful as more clubs shift toward virtual and hybrid meeting formats, where the right equipment can make all the difference in keeping members—both in person and online—engaged.
District Bucks
District Bucks can be used for:
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Meeting materials, photocopies
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Speechcraft program kits ($50 USD/5 participants)
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Food and beverages for club meetings
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Audiovisual equipment (ex: webcam, microphone)
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Zoom accounts for online and hybrid meetings
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Meeting space venue rental
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Promotion (ex: Meetup, Facebook ads, flyers)
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Recognition items (ex: pins, badges, ribbons, items from the Toastmasters International store)
District Bucks cannot be used for:
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Pathways educational materials
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Parties and social gatherings
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Alcohol
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Scholarships
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Payment of dues for individuals
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Donation of money or goods to outside causes or individuals
For more details, refer to the “Use of Club Funds” overview on the Toastmasters International website.
NOTE:
A receipt is required for every purchase and must be submitted via Concur. A credit card statement is not accepted as a receipt.
Submit your report within 60 days of the date of receipt. District Dollars do not transfer year to year.
Using Concur
Concur is the District 2 expense management platform, used to coordinate reimbursement for District-Bucks-eligible items for your Club. If you don’t have a Concur account, please complete this form to request one. Please allow several weeks for the account to be created and configured.
CONCUR TRAINING VIDEOS
DISTRICT FINANCE TRAINING
This video provides a quick overview of how to log into Concur, including setting up an account, resetting your password, and two-factor authentication.
REQUESTING REIMBURSEMENT
This overview of how to submit reimbursement requests in Concur was presented by Caryn Axelrad at the December 2025 DECM. View her PowerPoint slides >>
SUBMITTING AN EXPENSE IN CONCUR
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Click on the "Start a Report" Icon
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Report Name: D2 Incentive + [Club Growth or Club Quality]
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Report Date: Use the default date
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Comments: List the Club name/number, Incentive name, and purpose of the purchase (ex: Zoom account, club website, etc.)
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Click Next (on the bottom right corner of the page)
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Choose Expense Type: Incentives (7082)
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Transaction Date: Date on the receipt
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Business Purpose: Club Growth or Club Quality - make sure this matches the report name!
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Vendor Name: Name on the receipt (e.g., Meetup.com, Zoom, etc.)
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City of Purchase: Leave blank
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Payment Type: Cash/Out of Pocket
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Amount: District Bucks amount that you’re spending
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Reporting Code: (705) ET – Other Expense (for Super 7 Incentives)
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Event Period: N/A
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District: Use default (002)
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Subsidiary: District
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Comment: The name(s) of the incentive(s) you’re applying for
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Click the "Attach Receipt" button at the bottom of the page.
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You will see a pop-up window. Click on the "Browse" button to select your receipt on your computer (image/file in PDF, JPEG, PNG, etc.)
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Select the file and choose “Attach.”
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Click "Save."
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If needed, you can add additional expenses by repeating steps 4-6 as listed above.
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When you're finished inputting your expenses, click the "Submit Report" button at the top right corner.
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You will get a pop-up window for a final review.
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Click the Accept & Submit button.
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You’re done! Please be patient, as the approval process can take up to 4 weeks.
Note: If your bank account is not set up on the account yet to receive the funds, you may get an error. You need to set it up and wait for approval first.